Administrative Assistant, Learning & Development

Chimes • Full-time • Baltimore, MD, US • 6d ago

Job Details

Description

Compensation: $25.00 Hourly

Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services — educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

PRIMARY JOB FUNCTION(S):

Manage internal correspondence on behalf of the supervisor, reading, responding, and redirecting emails and messages
Create and edit reports, documents, and presentations
Perform administrative duties as requested or needs are anticipated
Liaise with internal departments, answering calls, act as a contact
Schedule appointments, maintain a calendar, send reminders, and make occasional travel arrangements
Copy, scan, upload documents
Observe best practices and etiquette
Communicates well with departments
Enter data, maintain databases, and keep records
Compile expense reports as needed and on time
Order office supplies for the department and manage mail and package services
Run necessary errands on occasion
Prepare facilities for scheduled events and arrange for refreshments or lunch if required

REQUIREMENTS:

Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint, SharePoint and consistent use of Outlook
Advanced organizational and time management skills
Work efficiently with the ability to multi-task and prioritize
Must operate with discretion and confidentiality
Working knowledge of printers, copiers, scanners, computers
Excellent written and verbal communication skills, proper grammar extremely important
Exceptional interpersonal skills

EDUCATION:

High school diploma or GED, associate degree

EXPERIENCE:

4+ consistent years of experience as a personal/professional assistant would be advantageous

NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

Competitive Pay
Medical, Dental, and Vision Insurance
Tuition Reimbursement options
Flexible Spending Accounts (Health, Dependent, and Transportation)
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Employer Match
Employee Recognition Programs
Employee Referral Bonus opportunities
Discounts through “Tickets at Work”
Discounts on Verizon mobile service
And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

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