Position Summary:
The BCBA Intern Manager supervises behavior analyst interns as they complete their fieldwork requirements, providing clinical oversight and mentorship while ensuring exceptional client care. You will guide interns in implementing evidence-based interventions, monitor treatment integrity, and facilitate collaboration with families and other providers.
This role demands strong clinical expertise, organizational skills, and effective feedback delivery to nurture professional growth while maintaining operational excellence. Success depends on your ability to balance clinical supervision with administrative responsibilities while fostering a supportive, collaborative team environment committed to the highest standards of care.
Position Goals and Job Responsibilities:
- Supervise individuals who are accruing fieldwork hours to become a Board-Certified Behavior Analyst
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- Conduct consistent program reviews to ensure a high degree of clinical excellence for clients. This includes an analysis of progress for both skill acquisition and behavior reduction, to ensure appropriate progress is made and then maintained and generalized.
- Ensure all required reports and updates for clients are completed by the intern and reviewed by the intern manager in a timely and effective manner, to ensure consistency in care.
- Follow general best practice standards and evidence-based interventions in compliance with the behavior analytic literature and consult with peers/supervisors as needed, to ensure high quality of care.
- Oversee the delivery of consistent formal and informal feedback to RBTs to ensure a high degree of treatment integrity. This includes feedback during overlaps, in addition to written documented feedback regarding performance.
- Create supervision opportunities to review client progress, identify appropriate modifications, and collaborate with other team members to support professional development opportunities.
- Actively improve clinical skills via professional development opportunities and support training and skill improvement for behavior technicians.
- Ensure parent trainings and parent meetings are consistent to facilitate generalization of skills and maintenance during non-therapeutic opportunities. This should include initial parent trainings, in addition to ongoing parent meetings and trainings on individualized client goals and programming.
- Ensure effective collaboration and communicate with other service providers to provide a continuum of care to clients and their families. This includes coordinating services (e.g., assessments, progress, priorities, etc.) with other therapists at the Shandy Clinic (e.g., OT, PT, ST) to optimize services and progress for the client.
- Ensure participation in ongoing opportunities to facilitate effective coordination of program improvement (e.g., case studies, approved projects, etc.)
Management and Training:
- Manage effectively and efficiently by:
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- Being responsive to the needs of your intern and team members
- Being organized and implementing effective time management strategies
- Actively engaging with other service providers, participating in meetings, and being timely
- Providing high-quality and consistent feedback and supervision to team members
- Facilitate initial and ongoing training for student intern and behavior technicians, to ensure a high level of care and effectiveness in working with individuals across a variety of needs and abilities.
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- Identify any recurring performance deficits and coordinate with the supervisor to follow the appropriate actions.
- Facilitate and support a culture that:
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- Is client-centered and positive
- Values and recognizes the strengths of team members
- Is engaged and communicative
- Collaborative and supportive of contributions and ideas
- Supports and expects excellence in all areas
Billable Responsibility:
- Maintain and oversee an adequate caseload with up to 5 interns, up to 4 clients per intern, and billable hours at the level specified by the Director of ABA. Understand and monitor the completion of hours in relation to what is authorized and clinically appropriate.
- If authorizations are inadequate for the clinical requirements, coordinate with the Authorization coordinator to address with funding sources
- Report to the Director of ABA if authorized hours are not being utilized. Have clinically appropriate conversations with the family to communicate the recommended intensity of service and the relation to potential outcomes.
- Ensure authorizations are current and accurate for all clients, and communicate any potential errors or adjustments.
- Be informed of the available billing codes per funding source and what is allowed, to ensure billing is in alignment with the services provided
Key Performance Indicators:
- Refer to the monthly bonus requirements
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- Submission of timely and accurate treatment plans
- Quality of programming (clinical quality review)
- Meet or exceed minimum billable hour requirements, as clinically appropriate and within 10-20% of direct therapy hours
- Provide sufficient supervision for RBT’s (as required by the BACB)
- Refer to Annual Performance Review
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- Overall Productivity score
- Performance across core values
- Clinical performance as indicated on review
Compensation and Benefit Information:
- Compensation is dependent on current pay
- Bonus Opportunities
Minimum Qualifications (Knowledge, Skills, and Abilities):
- Master’s degree in psychology, behavior analysis, education or special education or related field
- License or BCBA Credential/Certificate
- 2-5 years’ experience working with individuals with special needs
- Background checks clear
- BLS/CPR or willingness to complete
- Approved Crisis Prevention training or willingness to complete
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
