Accounts Payable Clerk

ACES (Comprehensive Educational Services) • Full-time • San Diego, CA, US • 3d ago

Description

Accounts Payable Clerk

Location: San Diego, CA (Hybrid – In-Office 2x/Week Required)

Pay Rate: 24-26 per hour, dependent on experience

About ACES

ACES (Autism Comprehensive Educational Services) is dedicated to enhancing the quality of life for individuals and families impacted by autism and other developmental disabilities. We are committed to building a team of passionate, skilled professionals who believe in collaboration, integrity, and service. Join us in creating a future where every individual can reach their full potential.

Position Summary

We are seeking a detail-oriented and proactive Accounts Payable Clerk to join our finance team. This role is essential in ensuring accurate and timely processing of vendor invoices and employee expenses using platforms such as NetSuite, Bill.com, and Bill Spend & Expense (formerly Divvy). The ideal candidate has a strong understanding of AP workflows and a commitment to maintaining financial accuracy and positive vendor relationships.

Key Responsibilities

Review, code, and enter vendor invoices in Bill.com, ensuring proper documentation and approvals
Manage employee expense submissions and corporate card activity through Bill Spend & Expense
Ensure timely and accurate payment processing (ACH, checks, virtual cards)
Reconcile accounts payable transactions and assist with monthly account reconciliations
Maintain accurate and up-to-date vendor records, including W-9s and payment terms
Respond promptly to vendor inquiries and resolve discrepancies in a professional manner
Assist with month-end close, audit requests, and process documentation
Collaborate with the Assistant Controller to improve and streamline AP processes
Perform general office administrative duties, including gathering, sorting, and scanning incoming mail for processing and recordkeeping

Qualifications

Required Qualifications

Must reside in the San Diego area
Ability to commute to the San Diego office two times per week
Minimum of 2 years of Accounts Payable experience
Proficient in Microsoft Excel
Strong attention to detail and ability to manage multiple priorities

Preferred Qualifications

Experience in a healthcare or ABA services setting
Experience working in a multi-entity environment
Familiarity with NetSuite, Bill.com, and corporate credit card reconciliation tools such as Bill Spend & Expense

Why You’ll Love Working at ACES

At ACES, you’ll be part of a mission-driven organization focused on meaningful impact. We offer a collaborative, inclusive, and values-aligned environment where your contributions help support the individuals and families we serve every day.