School-Based ABA Operations Manager

Willow ABA Services • Full-time • Littleton, CO, US • $50k - $65k / year • 1m ago

School-Based ABA Operations Manager

School-Based ABA Operations Manager
Full-Time | Year-Round School Setting | Monday–Friday, 7:30 AM – 4:00 PM

About the Role
Willow ABA Services is seeking a detail-oriented and compassionate Operations Manager to lead the day-to-day administrative functions within a school environment dedicated to students with autism and intensive support needs. This is a meaningful opportunity to make a direct impact in a collaborative, mission-driven setting—where every system you streamline helps our students, families, and team thrive.

Why join the Willow ABA team?

At Willow ABA, we believe every person—team member, student, and family—deserves to feel secure, significant, and accepted. The world of ABA can be fast-paced and complex, but you’ll never be left to navigate it alone. We’ll meet you where you are, provide individualized training, and support your growth every step of the way.

This is a unique opportunity to help build a program from the ground up, blending the structure of in-center ABA services with the collaborative spirit of a school setting. We believe in cross-training, flexibility, and continuous development—giving you space to explore your strengths and pursue your passions. Your voice will be heard, your ideas valued, and your leadership will help shape a safe, structured, and joyful environment for students and staff alike.

What You’ll Do
As Operations Manager, you’ll ensure the program runs efficiently each day. From managing staff schedules to supporting family onboarding, overseeing compliance, and partnering closely with the Clinical Director, your organizational talent and strategic thinking will be essential.

Key Responsibilities:

Manage dynamic staff and student schedules in coordination with the Clinical Director
Support intake and onboarding for new families, including documentation, scheduling, and internal coordination
Track staffing needs, manage time-off requests, and anticipate hiring needs based on caseload
Oversee payroll and timesheet accuracy using systems such as Central Reach and internal tools
Monitor appointments and coordinate with the billing team to ensure accurate, timely billing
Maintain staff compliance with HIPAA, OSHA, and relevant regulatory requirements
Oversee school logistics: cleanliness, supplies, organization, and stimuli inventory
Process incoming documentation and mail, ensuring proper routing to billing, insurance, or finance
Maintain administrative trackers and support data collection efforts as requested by leadership
Supervise and support administrative staff using a strengths-based, collaborative approach
Collaborate with the Clinical Director to ensure daily operations align with student and staff needs
Cross-train as an RBT to better understand clinical operations and assist with staffing when needed (training provided)

Who You Are

Required Qualifications:

High School Diploma or equivalent
Previous experience in office management, school operations, or administrative leadership
Excellent communication and interpersonal skills
Strong attention to detail and comfort with systems and processes
Ability to multitask and stay calm in a dynamic environment
Physical ability to move around a school setting (e.g., walking, lifting, squatting)

Preferred Qualifications:

Associate’s or Bachelor’s Degree
Experience in ABA, education, healthcare, or school-based settings
Familiarity with Central Reach or similar EMR/data collection systems

Compensation & Benefits

Full-Time Employee Benefits:

401(k) with employer match
Health, dental, and vision insurance
Health Savings and Flexible Spending Accounts
Paid time off and sick leave
Parental leave
Flexible schedule and professional development support
Ongoing training and cross-training opportunities

Salary: $50,000–$65,000 annually, depending on experience
Schedule: Monday–Friday, 7:30 AM – 4:00 PM
Job Type: Full-time, on-site
Location: One Location

At Willow ABA, we are proud to be an Equal Opportunity Employer and committed to building an inclusive environment where everyone feels seen, supported, and able to thrive. A background and OIG check will be required for this position. Must be a U.S. authorized employer. Unfortunately, we are not able to sponsor individuals with a work visa at this time.