Office Assistant

Autism Spectrum Therapies • Baton Rouge, LA, US • 2w ago

Overview

Autism Spectrum Therapies provides individuals diagnosed on the autism spectrum with a range of services from infancy through adulthood, as well as, comprehensive training and support for parents and families in their home and communities.

The full-time Office Assistant position is a direct report to the Clinical Director and is responsible for managing multiple tasks in a busy, high-volume office.

Location: Baton Rouge Learning Center
Schedule: Monday-Friday 7:30 AM - 3:30 PM CST

Responsibilities

General office duties including answering the phone and door, maintaining supply inventories and compiling monthly order, replacing toner in printer, mail and fax distribution, and photocopying
Coordinate and organize same day cancellation schedule.
Create, organize and maintain office filing systems, send files to storage facilities, as needed
Create and maintain picture library of program materials used during intervention sessions
Assist in preparation for monthly training; create new hire training binders, bags and badges
Responsible for keeping the office and kitchen tidy and organized, including maintaining office equipment and decorating the area when appropriate
Receiving and unloading deliveries of office supplies
Assist with any local inspectors/maintenance crews that need to be called and subsequently let in building, brought to a specific work area
Make sure kitchens are tidy and stocked with necessary supplies (plates, utensils, paper towels, snacks, etc.)
Assisting with the Louisiana Behavior Analyst Board (LBAB) paperwork and organization
Additional responsibilities as requested by Clinical Director, Staff Support Manager, or other staff
Accepting and forwarding referrals and intake packets to intake department
Provide Behavior Technician coverage as needed

Qualifications

Minimum of 2 years prior administrative experience in an office setting
Excellent upbeat telephone skills handling multiple incoming phone lines
Excellent customer service skills
Exceptional communication skills
Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
Proven ability to multi-task, prioritize and organize effectively
Strong attention to detail, accuracy, and follow-through
Education, Experience and Licensure
High School Diploma, required
Technical Skills
Proficient use of Microsoft Office products including Word, Excel, and Outlook
Ability to quickly learn new software programs as needed